Why Automation Is Destroying Your Brand And Your Reputation

Automation destroys your brand reputationThis is a guest post by Gregory Shumchenia of Modern Pigeon.

I’ve heard things like “we use automation to help build relationships” or “we’re extending our personality on Twitter by using automated postings”. Really? Does that sound fundamentally wrong to anyone else or is it just me?

Let’s be clear first and define what Twitter automation really is. It’s scheduling tweets to be posted automatically, and it’s typically done in bulk and when the user is not physically at his or her computer. A number of platforms allow you to upload tons of pre-written messages and schedule the exact minute they will publish to your Twitter account, thus reducing the amount of time you have to spend on Twitter. Automation can also take the form of the auto-follow or the auto-direct-message. This way when someone follows you on Twitter you automatically follow them back or send a generic DM thanking them for following you.

Does any of this sound like building relationships yet?

We live in a time of fast-forwarding through commercials, streaming ad-free television to our smartphones, and generally resisting any sort of hard sell or marketing push. People have always craved being social and part of a relationship — even if that relationship is with a brand. Social media has given big companies the opportunity to be small again (read: local, caring, first-name-basis), and that’s exactly what people want.

When Automation Goes Bad

I saw a post on Twitter from one of my favorite restaurants in downtown Providence the other day and it read something along the lines of “Free Mimosa with the purchase of any of our bunch specials this Saturday”. It being Saturday and a mere 9 minutes after their post, I @mentioned the restaurant and asked “What are your brunch specials today?”. Nothing. An hour went by and still nothing, but wait, then there was another generic message spreading the word about cocktail specials that night and some info about what band would be performing. I have no proof that this restaurant was running their Twitter account on autopilot, but it sure seems that way. Oh, and it’s been a week and they have yet to respond — I’m still craving a good brunch.

How Automating Anything Hurts Your Brand

There are so many brands out there thinking that just having a presence in social media is enough. That simply existing in the space will somehow drive thousands of customers through their door. So they hook themselves up with a sweet Twitter automation service and they broadcast commercials. Awesome. Well, look for me to fast-forward from now on. How do brands expect to build relationships if they don’t even interact with their customers in a social space? By using automation you’re letting your customers know that you’re only interested in talking at them and that their opinions, complaints, questions, or feedback don’t matter to you. It’s like calling a friend and just playing a recorded message through the phone, or dressing up a scarecrow in your clothes to send around an industry conference with the same recorder in its pocket. Is that the type of reputation you want in any space?

So let’s break down where that restaurant really went wrong. It wasn’t so much the marketing push. There is no point in denying that all this relationship building is designed to ultimately translate into more sales, but that doesn’t mean it has to be inauthentic. Sending out the occasional self-promotion or product message is fine, but these guys didn’t even bother hanging around for the follow up questions and comments. In the particular instance of a Tweet, there is such a short amount of time to make an additional impact, and in this specific case close a sale. You’re immediately taking yourself out of the game by not monitoring your mentions in at least somewhat real time.

A lot of people will tell you that automation allows you to reach people in different time zones and that if you’re not automating, you’re ignoring them and that this is just as bad. Well for giant, international brands like Nike or Coca-Cola, one would hope they could afford 24-hour surveillance of their social network. And for you smaller business owners, not Tweeting to every time zone sends the message that sometimes you sleep. And I think “ignoring” people in other time zones rather than talking at them looks a little better for your brand. Twitter is about conversation. What would sending out links and one-way statements all night contribute to that conversation?

Acting Like A Human

Acting like a human

Now that you (hopefully) see the problem with automation, let’s look at the solution. It’s really quite simple, you should be excited: Treat your customers like people. When they say “Hello”, say it back. Would you ever blatantly ignore a person having a conversation with you face-to-face, or even over the phone? When you interact with your customers in a public space you’re also feeding a wave of lateral influence — which is just a fancy term for word-of-mouth advertising. Which is really the best kind of advertising. Potential customers are introduced to your brand by someone they trust and it was free. If this sounds simple, it’s because it is. It takes a lot of dedication and consistency, but it should be as easy as having a conversation.

The simple act of letting your customers feel like they’re connected with the brand, creates a sense of community. You can’t fake it and you can’t automate it.

Lastly, I will leave you with the fact that social media methods are in no way one-size-fits-all. What works for one brand, may not work for another. The key is determining your business’s strategies and goals and finding a way to plug social media into them. Oh, and one more quote favoring Twitter automation, “I’ll juice up the stakes a little more and let you know that about 1% of our clicks on our calls to action come from visitors from Twitter.” — doesn’t seem like a number worthy of pride.

How much traffic does your site get from Twitter alone? Have you ever interacted with a brand clearly using automation? How did it make you feel? Do you see any practical use for automation? Let us know in the comments.

Gregory Shumchenia from Modern PigeonGregory Shumchenia started out 5 years ago as a commercial/editorial photographer and learned a lot about marketing and social media in the process. He now offers all three services through Modern Pigeon. He’s young, full of ideas, and perhaps overly enthusiastic about his work.

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About Francisco Rosales
I'm the author of SocialMouths. I also help entrepreneurs and small businesses turn their vanilla "web presence" into a profit powerhouse using techniques on social media, content and email marketing to generate traffic and convert to leads and sales. Caffeine addict and a hopeless fan of Dr. Sheldon Cooper. Bazinga! Learn more

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  • http://twitter.com/scaredpanda Scared Panda

    We’ve found that immediately engaging our new followers has a real impact on how people see us. Like you said in your post, we want people to see us as people and not some automated loud speaker that throws junk to them. In my personal Twitter account, I don’t follow businesses that only speak at me. Why would I expect our followers to do any different.

  • http://www.johnpaulaguiar.com John Paul

    Nice post Greg

    To me automation is fine.. the trouble comes at how much is automated and how much isn’t.

    But then again, automation itself isn’t the problem,, automation with no follow up is the problem.. Like your example of the rest.. big fail not being there to offer customer service after the tweet.

    If you use automation to be more efficient thats great.. but be available to engage, follow up, offer support after the tweet or share goes out.

    Automation should be used to FREE up your time, so you can BE THERE!

  • http://www.modernpigeon.com Gregory Shumchenia

    Glad to see some other brands with the right idea. We’re social creatures, why shouldn’t every aspect of the human experience reflect that, if only slightly?

  • http://www.modernpigeon.com Gregory Shumchenia

    Thanks John, it’s true. I guess technically automating posts but then always being there to respond wouldn’t be a problem. But then, why not just post manually? To me it doesn’t free up THAT much time. And most people don’t practice it in this way :)

  • http://www.johnpaulaguiar.com John Paul

    Scheduling/Automating tweets and shares frees up a huge amount of time. To much to go into here.. but we can chat it up on Skype anytime :)

    Sharing on SM is just a piece in the SM puzzle.. engaging is where the magic happens and I think people/businesses dont get that.

    Like I have said many times. Bad SM is worse then NO SM.

    And sharing without being their to build that community is BAD SM.

  • http://twitter.com/socialfootprnts Carmen W

    I think, in moderation, automation is fine. If you’re following a 1/3 messaging rule [1/3 sharing, 1/3 promotion, 1/3 humanizing your brand], one piece of that puzzle can definitely be automated. Figuring out how to humanize your automation is the biggest piece, in my opinion.

    And, I’m definitely NOT a fan of automated DM msgs. They clutter and say, “I don’t really care”

    Thanks for the post.

  • Anonymous

    Automation in moderation is fine; plus, if you blog at all, you open yourself up to the fact that someone will syndicate your content for you – at 3 in the morning when you are (supposed to be) sleeping. It’s automation of “just-in-time” that leaves a lot to be desired.

    In fact, I’d be a-okay if the restaurant you talk about above had some sort of auto-tweet, webby or automated response that said “here’s our special today” on the Saturday you mentioned. That would make sense.

    Good thoughts, though. A lot to chew on.

  • http://twitter.com/jhatchdj jhatchdj

    Automation can keep you focused but you are ABSOLUTELY spot on about having to be there to back it up! Missing the opportunity to respond to the conversation that you’ve started is like saying “What can I do for you?” and then walking away! Thanks for the post!

  • http://www.modernpigeon.com Gregory Shumchenia

    I know what you mean when you say “humanize your automation” but doesn’t that sound like a contradiction? I can see when news outlets automate, because that’s the only reason people follow them — they want info more than engagement. But all three pieces of that puzzle should be social.

  • http://www.modernpigeon.com Gregory Shumchenia

    Hey Dave, good point about others syndicating your content in different time zones… something I didn’t think of. My only concern about a follow-up auto-tweet would be what if I had asked an even more specific question?

  • http://www.modernpigeon.com Gregory Shumchenia

    Nice analogy!

  • http://twitter.com/socialfootprnts Carmen W

    I agree with all 3 pieces being social. And all 3 pieces do require engagement.

    Randomly, I think the folks over @ajc are a great example of humanizing news. I’m not sure how many of their tweets are automated, but surely some have to be. Yet, ever single tweet is entertaining, and I’m compelled to click every single one. I don’t even live in ATL, but I subscribe to their twitter feed??? If they do automate, I believe this a great example of how it can be done.

  • Anonymous

    I can only answer your question with a rhetorical follow-up:

    Do I go to the same pizza place every Friday because they know me by
    name, or do they know me by name because I go to the same pizza place
    every Friday?

    My point is so incredibly anti-social: I think a lot of businesses need
    to focus on all sorts of other facets of customer service before even
    beginning to go social. And I don’t like the trend where new customer
    acquisition is done at the expense of current customer cultivation.
    Which is probably why I go to the same pizza place every Friday.

  • http://www.modernpigeon.com Gregory Shumchenia

    Well now we’re talking a whole new post :)

    Brands definitely make the mistake of jumping into SM too quickly without planning how it can fit into their current business goals, and some still get it wrong. But the good companies will have plans to gain net new customers and retain current ones.

  • http://twitter.com/rcvane Rachel C. Vane

    Hey Greg, excellent conversation. I tend to not be a fan of automation, especially when people do it like your example. However, I think John Paul has a fab point – it can help save time and energy. It can also help organize your time. You set a time/day to tweet about your latest blog post, then you are committed to what time you need to be hanging around for feedback and questions. As someone who desperately needs ways to structure my day, having appointments I have to keep helps me tremendously (sticking to a schedule never seems to work, too intangible). Thanks for a refreshing post this Monday morning!

  • http://PiperLarson.com Piper Larson

    There’s another issue with automation that I’ve noticed recently. Although it’s a rarity, when something major happens, like the disaster in Japan – it can leave companies looking rather insensitive. As the news from Japan unfolded, and business-as-usual tweets kept rolling from some companies…the fact that their tweets were automated became very obvious.

  • http://www.modernpigeon.com Gregory Shumchenia

    Thanks Rachel. You’re right, when it’s used as a scheduling devise and you intend on being around for EVERY automated post it’s not so bad. But for me, I would always forget, I need to be the one pushing the “Tweet” button. And for brands and businesses to use it to just schedule nothing but ads is a horrible idea.

  • http://twitter.com/LeoWid Leon Widrich

    Very interesting post Greg. I think you hit the nail on the head by calling everyone solely relying on scheduled tweets to rethink their strategy and bring back the human element. After all, just like you describe this is what Twitter is all about. Real life conversations, that happen on the spot, whenever someone needs help and support.

    As for automation the way you have mentioned it, one might want to differentiate further between “automating” and “optimizing”. The line between being thin, but essential I believe. Scheduling a few tweets as mentioned by Paul in order to free up time is something I would put into optimizing instead of automating. And I would quite vote in favour of this. Having your twitter account on a blast where you fire out tweets without being aware which content is tweeted or when someone responds is certainly to avoid of course.

    Let me know if you see a line here too. Oh and let me put this tweet in my Buffer (it will schedule it for me, if anyone RT’s or replies, I will make sure to be there), watch out for it ;) .

  • http://www.AssistantAngel.com Angel

    Nice post….I believe there is a balance…folks want to be social…however pre-scheduling some tweets are definitely a time saver. But you are absolutely right that being present to relate and respond is key to the successful interaction. Well said.

  • http://www.modernpigeon.com Gregory Shumchenia

    Ha! Thanks for the RT Leon, automatic or otherwise. I definitely agree. Tools like HootSuite and TweetDeck, etc can be great ways to stay on schedule and on task. The key, as you stated, is being available.

  • http://www.modernpigeon.com Gregory Shumchenia

    Thanks Angel. I personally feel more genuine when I Tweet for myself.

  • http://www.modernpigeon.com Gregory Shumchenia

    That’s a great point Piper. Especially if the Tweet, unknowingly at the time, references the disaster in some way.

  • http://twitter.com/Ayngelina Ayngelina

    I’m not okay with any auto DMs on Twitter, to be it’s an auto unfollow.

    I have privately messaged a couple accounts to let them know that and they had no idea that so many people had problems with them and removed it.

  • http://www.modernpigeon.com Gregory Shumchenia

    Yeah that’s definitely one of the worst examples of automation. Completely impersonal.

  • http://blog.courtneyparham.com/ Courtney Parham

    I agree about follow up. Well said, John.

    I think automation in social media is all about moderation. For instance, I feed stories from my favorite social media news sources to my Twitter account throughout the day (View examples: http://twitter.com/courtneyparham ). I’ve setup Twitterfeed to limit the frequency and type of posts as to not overwhelm my followers. Whenever someone retweets or replies to an automated post, I thank them and respond meaningfully to their comment.

    Overall, automation saves me a ton of time by not having to scan news sources for good content for posts, while building upon my brand as a social media marketer.

  • http://barroncuadro.com Barron

    Greg, such a great call-out. I always felt the misuse of social media (especially Twitter) is fundamentally wrong but I never thought long enough about why it bothered me so much. You nailed it though: companies (and people) need to use it to build relationships. That’s the whole freaking point. Your readers and fans talk to you, and you owe it to them to respond back thoughtfully. When it comes to scale (like for huge companies with millions of followers) it’s not always that easy, but if they’re making an effort then that’s all that matters.

    I do agree automation to an extent is useful, like when I have a new post for effortlessgent.com, I schedule tweets throughout the day to blast it out there. But at the same time, I’m actually on Twitter all day responding to comments and answering questions. If you’re gonna automate, take the time to reply. Simple.

    Great article!

  • http://www.modernpigeon.com Gregory Shumchenia

    Thanks Barron. Glad to see that’s the general consensus around here!

  • http://twitter.com/wildwomanfund Mazarine

    I don’t think we have to do either totally automated or totally not. I automate SOME of my tweets, but sometimes I just watch my feed, or participate in chats, and @ mention people who are having conversations, too. Let’s not muddy the issue, too much automation is a bad idea. As my friend @smartwoman says, “if I look in your stream and I don’t see an @ mention, I’m not following you” and “I won’t follow “new egg” either. I think she’s right on both counts. People who just use twitter to scream their messages aren’t going to get the response they want. And people who ONLY talk aren’t necessarily going to get people to visit their website and buy their stuff, either. It’s got to be a combo of both, so you can eat and sleep and stuff like that.

    What do you think? Agree? Disagree?

    Mazarine
    http://treyzsocialmedia.com

  • http://twitter.com/wildwomanfund Mazarine

    Here’s my problem with everyone tweeting about a natural disaster.

    Why do we all have to have an opinion about this? Why do we all have to talk about this? Believe me, I come from the world of nonprofits and people definitely should talk about causes they want to help. But are you saying that people on twitter who are not ALL OVER the latest natural disaster are heartless monsters? I mean, seriously. What if you see what everyone else is doing, donate your $10 to the red cross, and don’t tweet about it?

    Your thoughts?

    Mazarine
    http://treyzsocialmedia.com

  • http://www.bluegatepartners.com/about.html Pepe Fenjul Jr.

    Automation can also take the form of the auto-follow or the auto-direct-message. This way when someone follows you on Twitter you automatically follow them back or send a generic DM thanking them for following you.

  • http://www.modernpigeon.com Gregory Shumchenia

    Hi Mazarine, I agree that there needs to be a balance between conversation and self-promotion. But automation can’t accomplish conversation, and isn’t necessary for self-promotion. It can save some people some time, and most the people commenting on this post seem to be using it the right way — as a means to schedule their day, and still be around to respond to people.

    In my mind, that’s not really automation anymore. You’ve just got yourself a tweet-scheduler, you’re still active and LIVE on Twitter.

  • http://mainspring.tv MainSpring Video

    Thanks Gregory – I agree with what you said. I’m currently the sole-tweeter at our business and I haven’t automated anything, though it does take up a lot of time to keep generating new tweets and checking back throughout the day. When it gets busy I could see automation as a help – if you can line up a few tweets at once to go out at different times during the day. But I definitely agree that you need to build relationships to build a business. Treat potential customers as I’d like to be treated – like human beings. Cheers!

  • http://twitter.com/customerexplabs Jay Eskenazi

    Sorry, I think your point is very much overstated. The way that social media professionals or the Twitter elite use Twitter is NOT the same way that small businesses or “average” people use Twitter. Your example is a great one actually b/c if I owned a small business, of course I would schedule a nightly tweet with specials and pre-schedule those. Why? For one, it’s free and targeted advertising to my audience and second b/c the followers are following the restaurant because they are interested in my establishment and i’d be providing them with timely deals and offers. (likely the TOP thing they are following me for – not to have or expect a real time conversation). Although it may make sense for large companies to have someone monitoring a twitter account real-time (e.g. Fortune 1000 companies), it’s an unrealistic expectation for the majority of small businesses….

  • http://diyblogger.net/about Dino Dogan

    Oh please Greg..you were hungry that day…and you just really wanted to know about the specials, and when they ignored your pleads for food, you decided to lash out in writing ….admit it…thats all this is :-p

  • http://www.modernpigeon.com Gregory Shumchenia

    Haha, I admitted to still being SO hungry right there in the post — so true! I was mobile at the time, and maybe if their website wasn’t in flash, I could have viewed it from my phone!

    Crazy restaurants acting like it’s still 2005.

  • http://www.modernpigeon.com Gregory Shumchenia

    Jay, I think you misunderstood. I wasn’t looking to have a conversation with a small business, in this case a restaurant. But to NEVER receive a response from a brand when a customer has a question or concern is ridiculous, not matter how big or small the business is. Why even have a social media account? If they’re so small, they should have no excuse for not replying to the low volume of mentions they must get.

    Sure, most people follow brands for deals and specials, but that doesn’t mean you can just speak AT them the whole time and never follow up or react to what your customers are saying… that’s really poor customer service. The mistake being made by a lot of businesses on Twitter is they treat it like free marketing — it is, but it’s also so much more. I would definitely not call people who misunderstand this “elite”.

    The brands (big and small) that have the most success in social media use it to build a community and foster engagement/conversation — discounts and offers are present, but secondary.

  • http://website-in-a-weekend.net/ Dave Doolin

    John, this is exactly why I’m *not* automating at the moment… I don’t have time to be present!

  • http://profiles.google.com/fisax01 Fisayo Sanyaolu

    Great post. Thanks for sharing.
    Sam from http://www.entrepreneurshipsecret.com/

  • http://www.patrickmcmullan.com/site/search.aspx?t=person&s=Pepe+Fanjul+Jr Pepe Fenjul Jr.

    I agree with what you said. I’m currently the sole-tweeter at our business and I haven’t automated anything, though it does take up a lot of time to keep generating new tweets and checking back throughout the day.

  • Robbie Richards

    I think automation is fine coming from news sites and other informative agencies. However, I feel as though engagement is definitely necessary when dealing with retailers and service organizations.
    There is nothing better than getting a reply from a large brand name company when you make an inquiry about a product or service. It makes you feel valued, and if the customer is valued then the business is delivering value.

  • Anonymous

    Great post! I think there’s a place for automation, in small amounts, like when you want to be sure your business is tweeting out the awesome brunch special when people are on Twitter potentially hungry for brunch.

    But a human being still needs to be ready and able to catch the @ replies.

    Automation itself isn’t all bad, it’s like you said, people overlook the still all too important part of being human on social media.

  • http://www.samsonmedia.net/ SamsonMedia.net

    I think a mixture of automated tweets (I use Hootsuite) and real time tweets is fine. It’s practical and effective. My automated tweets are more “evergreen” while my real-time tweets are more timely.

  • http://profiles.google.com/georgiagibbsdesign Georgia Gibbs Design

    I do use it for scheduling news that I see or interesting ideas that are not time specific but that is as far as I will take automation. I like to write personal a thank you and respond to other tweets. For the small business that does not have a dedicated person to manage social media it is one of the few options.

  • http://remarkablogger.com Michael Martine

    Yeah it also could have been they were busy and not watching their tweet stream constantly. People have other things to do besides tweet.

    The problem wasn’t automation but inattention. If you’re gonna do shit like that you need to be around to answer back.

    Still, the automation question is worth asking.

    I absolutely admit I automate some things. There some folks I will tweet no matter what so it makes sense to automate those retweets. I woulda done it anyway, may as well save myself the trouble to achieve the same thing: good content curation. And that’s the point for me, not fake engagement.

  • Joanna

    Thank you for punctuating this point! We cannot forget what social media allows us to create: relationships. When you put all of your Facebook and Twitter and Blog postings on autopilot so that you can fall asleep at the wheel, you’ll be about as successful at creating meaningful relationships as you would be throwing your business cards to the wind. If you take the time to create a strategy before diving into the social media pool, you’ll be able to be efficient without using too much automation.

  • Med

    I believe automation is fine when it is used to save you from repetitive tasks for example twitting your latest post but not for answering to your friends.

    just a thought.

    Med Toledo
    http://cafe911.com

  • http://twitter.com/carlosllub Carlos LLuberes

    Totally agree, if you do automation and nobody is around to answer any further question, then your are just doing it all wrong.

    Great post Greg.

  • http://pikavippi-vertailu.co/ Zaida Porterfield

    “I’ll juice up the stakes a little more and let you know that about 1%
    of our clicks on our calls to action come from visitors from Twitter.” —
    doesn’t seem like a number worthy of pride.

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